Company-sponsored retreats can be extremely beneficial to a company. Not only can they be a fun-filled "thank you" to employees for a job well done, they can boost morale, sustain a bond between the employer and employees, and help employees develop a closeness among one another. However, what if an employee is injured during one of these fun-filled getaways? Employers and employees should be aware that an employer may be deemed liable if an employee injures him or herself at a company-sponsored function and their situation triggers workers' compensation regulations
Workers' compensation covers injures suffered by an employee during the course of employment. Although there are no specific guidelines as to whether or not an employee is entitled to workers' compensation if injured during a company-sponsored retreat, the following issues should be considered:
Is the company-sponsored retreat mandatory to an employee's job?
In many states, an employer's liability depends on whether attendance at the company-sponsored retreat is voluntary or mandatory.Many courts have determined that if a company requires an employee to participate in an off-premise company event, it becomes work-related and, in turn, makes an employer liable under workers' compensation rules.
Making attendance voluntary for employees is the most significant factor for limiting an employer's liability for workers' compensation related issues. For example, in the Illinois case the court held that, even though an employee was injured after being burned by one of the portable stoves used to prepare the food at a holiday party, the company-sponsored event was voluntary, which the courts said did not fall within the Illinois Workers' Compensation Act. The courts constituted that the injury did not arise out of or in the course of employment. Significant to this case was that the holiday party was "voluntary," removing liability from the employer in this case.
It is important to note that all states' workers' compensation laws are different, and even though making a company-sponsored event voluntary is a good first step in removing liability from an employer, it is not a cure-all in all states.
How involved is the employer?
In addition to the issue of requiring an employee to attend a company-sponsored retreat, there is also the issue of the company's involvement in the overall event. Whether a company substantially financed an event, and whether employees consider an event to be beneficial to their employment, may affect an employer's liability for injured employees. How involved was the employer? Did the president make a motivational speech about the company, distribute awards or establish future goals? This may affect a workers' compensation case if an employee is injured at the event.
In the Ohio case Kohlmayer v. Kellet, for example, an employee who was injured during a company picnic won his workers' compensation suit against his employer. In finding the employer liable, the Ohio Supreme Court indicated that the employee's attendance was "logically related to his employment," in that the employer sponsored, paid and supervised the event, and the employers' purpose was to provide employees with an outing to improve employee relations. In these types of situations, simply making an event voluntary may not be enough protection for an employer if business-related activities during the event are not kept to a minimum.
Is there a written policy describing the handling off-site, company-sponsored retreats?
Because of the rise of company-sponsored retreats, many companies are adopting formal, written policies stating the handling of outside events. This includes how employees are paid during the outing, and whether or not an employee will need to use vacation or sick time if he or she chooses not to attend. In addition, employers are training supervisors on all policies so that a consistent message is distributed throughout the company. Companies also can require employees and their guests, if applicable, to sign a release that removes the employer's liability. Employees should be aware of any written stipulations before pursuing workers' compensation claims.
Is there additional insurance coverage?
Employees can also inquire as to whether their company's liability insurance policy covers off-site events, and if the company is added as an additional insured on the insurance policy of the place holding the retreat for the day(s) of the event.
Liability on a case-by-case basis.
Employees injured during a company function, whether it occurs on the work premises or not, may be able to file a workers' compensation claim. Having a company-sponsored retreat offsite and making attendance voluntary may help to limit a company's liability for workers' compensation and other related issues, but many situations are decided on a case-by-case basis.