You’ve probably noticed that the thick stacks of mail that used to appear in your physical mailbox once a day, six days a week have thinned out a bit, while your virtual inbox now contains countless unread emails, as well as urgent messages that flood in 24/7, usually seeming to demand your immediate attention. What’s more, technology has made it simple to digitally manage your calendar, but figuring out the best way to safely do so while also remaining in-sync with coworkers, clients, family and friends can be far from simple, not to mention time-consuming.
To make the most of new ways of communicating and coordinating, it’s vital that you have the right tools at your fingertips and some know-how on how best to use them. Here are a few guidelines and time-saving ideas that can help sort out your work day:
This process becomes easier if you leverage your email software’s categorizing systems. You may have a way to flag important emails or move them into separate folders or task lists. By taking advantage of these tools while employing the “four Ds,” you’ll likely find the task of sorting through email a lot more efficient.
The irony of communicating with digital technology is that while it’s supposed to make our lives easier one way, it can sometimes be more of a hassle in other ways. The trick is to not try and incorporate all of the technology that’s out there, but rather determine the solutions and combinations of tools that will work best for your business. Once you’ve got that down, communicating should be a breeze. Imagine that.
For more information on ways your email and calendaring solutions could be working for, and not against you, check out the Office 365 home page. Look for the “Try Office 365” button to get started with a free 30-day trial. Thanks to the cloud, Office 365 makes it possible for smaller companies to access enterprise-grade technology and compete on a new playing field, all without breaking the bank.