Office Manager

Join the LegalZoom team and grow your career with one of the hottest companies in Los Angeles. LegalZoom.com is changing the way Americans handle common legal matters. By delivering affordable and effective legal solutions online, we're making the benefits of the law available to everyone.

While our culture is relaxed and fun, we are a performance-driven organization with great opportunities for career building, training and advancement. We offer a competitive salary, full health and dental benefits, and an employer-matched 401(k). If you enjoy working in a dynamic environment that rewards talent and dedication, then please submit a cover letter and resume to employment@legalzoom.com.

As Office Manager, you will resolve routine administrative problems and oversee the smooth and efficient operations of our 325+ and growing employee office, consisting of seven suites, six kitchens and 41,000 square feet. You will also direct and manage the Office Assistants.

This is a hands-on position that includes responsibility for the oversight of the following:

• Purchasing & Inventory

  - Manage purchasing function for all office related supplies, toner and furniture, evaluate prices and review monthly expenses for variances, errors, etc.

  - Negotiate best prices with vendors to procure all necessary materials and services

  - Maintain vendor relations

  - Research options and order any non-standard items

• Facilities

  - Office security

  - Liaise with building management to resolve service requests, maintenance and parking issues

  - Oversee outside services (cleaning, plants, etc.)

  - Manage both on and off site storage

  - Coordinate internal moves

  - Manage conference rooms

  - Manage Floor Warden Program

  - Expedite and coordinate maintenance/repairs

• Miscellaneous

  - Oversee management of parking and Metro programs

  - Coordinate and order food for office meetings and in-house company events

  - Provide training and guidance to Office Assistants

  - Participate in the planning and execution of employee events

  - Back up Office Assistants and HR Coordinator

  - Insure compliance with health and safety policies

Qualifications:

• Must have 5+ years previous experience in office administration and/or facilities and/or big box retail
• Must be able to work independently and proactively organize operations in a fast-paced environment as well as handle and anticipate the administrative needs of the office
• Must have the ability to communicate effectively, make decisions, solve problems and quickly adapt to changes in the work environment while managing competing demands, frequent changes and unexpected events
• Must be self-motivated and directed and able to prioritize and manage numerous tasks at one time and to raise issues proactively and in a timely manner.
• Previous experience with coordinating and executing moves and inventory management
• Supervisory experience required
• Must be able to follow-up with staff and be very detail-oriented
• Ideal candidate should be able to visualize a project from beginning to end
• Good verbal, written communication skills and computer skills are essential including Proficiency in Microsoft Word, Excel and Power Point

LegalZoom is an Equal Opportunity Employer, dedicated to diversity.