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Here's the info you'll need to have handy to complete your doc:
Details of the request
This includes format, rights, and context on how the images will be used .
Who are the involved
Know who this doc is going to, and have the copyright owner's contact info ready.
What's a Request for Permission to Reproduce Images?
Books and essays often include photos or other images that are copyrighted. With exceptions for academic or personal use, U.S. copyright law prohibits the use of these images without the owner's consent. A request for permission to reproduce images allows you to provide details on how the material will be used, and to what extent. The copyright owner can then make an informed decision on whether to approve or deny your request.