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What's a sponsorship commitment?

After successfully securing sponsorship for your event, you’ll want to lock in your sponsor’s commitment, making sure you have the funding and support you need. Whether this includes only basic expenses for the event itself, or offsetting the costs of promotions, prize giveaways, or more, a sponsorship commitment spells out the specifics so that your sponsor knows exactly what terms and conditions they are committing to, and you know you’ll have the money to create the best event possible. 

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Here's the info you'll need to have handy to complete your doc:

  • Who the organizer is
    Have their name and contact info ready for potential sponsors.

  • Event information
    Know the name of the event and be able to describe it for interested sponsorship applicants.

  • The structure of sponsorships
    Include the submission details and method(s), financials minimums, the levels or amounts, and the benefits of sponsoring.

  • Timelines
    Prepare to state the deadlines for applications, payments, and promotional materials such as logos. 

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Sample sponsorship commitment

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, ,

Sponsorships for are limited and are awarded on a first committed basis. Make your sponsorship commitment by  registering online at or completing, signing, and returning this form by mail, fax, or email  along with your payment no later than to: 

Attn:
,  

You will be notified of our acceptance or rejection of your desired sponsorship commitment within hoursdays of our receipt of your completed sponsorship commitment form. Please contact at or with any questions.
Name__________________________________________________________________________________________________
Company Name__________________________________________________________________________________________
Address_________________________________________________________________________________________________
Phone _____________________ Fax_____________________Email________________________________________________
Name you would like to appear in all sponsorship listings:__________________________________________________________

SPONSORSHIP LEVELS:SPONSORSHIP AMOUNT: Please refer to the enclosed sponsorship benefits flyerenclosed brochure website at for information about sponsorship benefits. $_______________________________associated with each level of sponsorship. Please check ONE box indicating your level of sponsorship. Limitations for specific levels are noted in parentheses.
[  ]  $_________(limit $) [  ] $_________(limit $)
[  ] $_________(limit $) [  ] $_________(limit $)
[  ] $_________(limit $) [  ] $_________(limit $)

SPONSORSHIP AMOUNT: Please refer to the enclosed sponsorship benefits flyerenclosed brochure website at   for information about sponsorship benefits. $_______________________________

ADDITIONAL SPONSORSHIP OPTIONS:
[   ] In-kind donation (specify value and describe donation)
_________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________
[  ] Please accept my general donation of $_____________________
[  ]

  is a nonprofit, tax-exempt 501(c)(3) corporation. Donations are tax deductible where allowed by law. Please consult your tax professional.

PAYMENT: Full payment must be remitted with your sponsorship commitment form.Full payment, if not included with your sponsorship commitment form, must be remitted no later than   or your sponsorship will be subject to forfeiture.  or a % late fee will be assessed. Please check the box indicating your method of payment.

[  ] Payment by check. Make checks payable to , federal ID # and enclose with your commitment form. 

[  ] Payment by credit card. Amount to be charged to credit card$_____________________________________
Name on Card __________________________________________________________________________________
Card Type: (Please circle one)   Visa   MasterCard   American Express   Discover 
Card Number_______________________________Expiration Date________________Security Code_____________
Billing Address__________________________________________________________________________________
Cardholder Signature_____________________________________________________________________________

[  ] Payment by invoice. I wish to pay later. Please invoice me at the address provided above.

CANCELLATION/REFUND POLICY: Any sponsorship commitment cancelled after is subject to a cancellation fee of % of the total sponsorship amount. No refunds will be made after . All cancellations must be submitted in writing to , Attn: , , , , . 

LOGO SUBMISSION: After you receive confirmation of acceptance of your sponsorship commitment, please email your logo to as a file in full color and black and white with a minimum resolution of dots per inch (DPI). To be included in promotional materials, we must receive your logo by .

AUTHORIZATION: By signing below, I confirm that I am duly authorized to enter into this commitment to sponsor . I agree that on your acceptance of this sponsorship commitment form, and subject to the cancellation/refund policy, this will become a binding contract for the sponsorship amount indicated.

______________________________________________________________________
Signature

______________________________________________________________________
Name (please print)		 ACCEPTED BY:

______________________________________________________________________
Title (please print)
______________________________________________________________________
Signature
______________________________________________________________________
Date
______________________________________________________________________
Name:
Title: