All full-time employees who have been employed for more than  days are eligible for holiday and vacation pay. Part-time employees are eligible for vacation time after they have been employed for more than  days and have worked at least  hours per week during that time period.


  • (a) Annual Holiday Schedule. All eligible employees will be paid eight hours of straight pay at their regular rate for each of the following annual holidays:
    • - New Year's Day*
    • - Birthday of Martin Luther King, Jr.*
    • - Washington's Birthday*
    • - Memorial Day*
    • - Labor Day*
    • - Independence Day*
    • - Columbus Day*
    • - Veterans Day*
    • - Thanksgiving Day*
    • - Friday after Thanksgiving
    • - Christmas Eve
    • - Christmas Day*
    • -
    • * = federal holiday
  • (b) No Accrual. Holiday pay does not accrue to employees. To qualify for holiday pay, an employee must be eligible and satisfy the following conditions:
    • (i)  he or she is not a temporary worker or a seasonal employee.;;;;; and; and; and
    • (i)(ii)  he or she is not on a leave of absence on the date of the holiday.;; and; and
    • (i)(ii)(ii)(iii)  he or she is not scheduled to work on the holiday....; and
    • (i)(ii)(ii)(ii)(iii)(iii)(iii)(iv)  he or she must work a  full  partial  shift on his or her last scheduled work shift before the holiday and a fullpartial  shift on his or her next scheduled work shift after the holiday.  However, if an employee is ill and cannot work on either of these days, he or she can qualify for holiday pay only by providing proof of illness to management.
  • (c) Working a Paid Holiday. Employees who work during a paid holiday will receive holiday pay in addition to their regular pay.
  • (c)(d) Paid Holidays During Vacations and Weekends.  If a holiday occurs during an employee's vacation, the employee will be credited an equal number of vacation days to be used at the end of his or her vacation (with Company approval), or may carry those days forward for future use.  If a scheduled paid holiday falls on a Saturday, the holiday will be observed on the preceding Friday. If the holiday falls on a Sunday, the holiday will be observed on the following Monday.
  • (d)(e)  Personal Days. Each year, employees are given  days to be used as personal time off. These holidays will be paid as regular vacation days, and require that a request to be made  days in advance.
  • (d)(e)(e)(f) Religious Holidays recognizes that an employee may wish to observe specific religious holidays not already included in the holiday schedule. He or she may arrange for personal days, vacation days, or an authorized absence without pay on those holidays, on request and with Company approval.


  • (a) Rate. Vacation pay will be at the employee's regular rate of pay. If an employee's regular rate of pay varies, his or her vacation pay will be at his or her average rate over the previous  days.
  • (b) Calendar Year. 's vacation accrual is based on the calendar year beginning January 1st and ending December 31st. An employee's vacation accrual for the calendar year in which he or she begins working will be prorated based on his or her start date.
  • (c) Hospitalization during Vacation. If an employee is hospitalized while he or she is on vacation, the employee may use his or her short-term disability coverage instead of vacation days, with management's approval.
  • (c)(d) Scheduling / Notification Requirements. All requests for time off must be made in writing at least  days in advance. Requests will be approved or denied at the Company's discretion. Although the Company needs to maintain adequate staffing at all times, the Company will make every effort to grant all employees' requests for vacation at the times they select. Preference will be given to the earliest request, the more senior employee, and emergency situations.
  • (d)(e) Carryover / Termination. Employees may carry over vacation each calendar year, as vacation days do not expire.  However, once  days of accrued vacation are earned but not taken, no further vacation or vacation pay will accrue until the balance falls below that number.
  • (e)(f)  Paying out Vacation. All accrued but unused vacation days will be paid out in the employee's last check of the calendar year. On termination of an employee's employment with or without cause or employee's resignation, all vacation time accrued but not taken will be included in the employee's final paycheck. (This does not apply to holiday pay).
  •  (f)(f)(g) Vacation Accrual. Vacation will accrue on a  monthly  quarterly  basis. On the last day of each monthquarter, an employee will be credited with the prorated amount of his or her vacation allotment for the calendar year.Employees earn vacation days each month based on the length of their employment.
 Days of ServiceVacation Time (Hours/Weeks)
0 - 90 daysNo vacation time.
91 days to up to 1 year  days per month, up to a maximum of  days per year.
1 year - 2 years  days per month, up to a maximum of  days per year.
2 years - 3 years  days per month, up to a maximum of  days per year.
3 years onward  days per month, up to a maximum of  days per year.

California Vacation Policy - Free Template

Create a California-based company's time off policy with a vacation policy agreement. Bring clarity for employees on holidays, accrual limits, and time off details.

Complete your document with ease

    Fill and download for free
    Answer guided questions to create and download your document quickly
    Personalize your document to meet your needs with a rich editor (additional fee)
    Sign electronically
    Self-sign or request signatures online securely in just a few clicks (additional fee)

What's a California vacation policy?

No matter how much your employees love working for you, they—brace yourself—probably love their days off. Create your company's vacation policy. And ensure new hires know what holidays you're closed, how many vacation days they get–if there's a limit to what they can accrue, and more. That way, everyone's almost as relaxed as they'd be on a vacation.

Here's the information you'll need to have handy to complete your California vacation policy:
- Who's this policy for : Know the company's name and other contact details.
- What types of days off you offer : Know what holidays employees are given off, and if personal days are offered too.
- Full-time vs. part-time : Decide how the policies apply to different kinds of employees.