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Let an applicant know of your decision not to hire.

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Here's the info you'll need to have handy to complete your doc:

  • Who it's coming from

    Have the business name and contact info ready.

  • Who it's going to

    Know who this doc is going to and have their name and contact info ready, too.

  • Interview date

    Note the date you met with the applicant.

What's an Applicant Rejection Letter?

Only one candidate can be hired into any open position, and it’s a good practice to respectfully inform other applicants that they were not chosen for a particular job. An applicant rejection letter lets them know in a way that’s courteous and direct.

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Sample applicant rejection letter

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Dear :

Thank you for your application for employmentpromotion with . We enjoyed meeting with you last , and your accomplishments are quite impressive.

We have reviewed your background and experience, and although your qualifications are excellent, we have decided that another candidate more closely fits the position's requirements. We will keep your application and resume on file for  months, and will contact you if an appropriate position arises.

We appreciate your interest in and wish you luck in your job search.
Sincerely,

_______________________________