This employee nondisclosure agreement is between , an individual (the "Employee") and , a(n) (the "Company"). In consideration of the Employee's employment with the Company and the compensation that will be paid for that employment, the parties agree as follows:In consideration of the Employee's continuing employment with the Company,  as well as $,  the parties agree as follows:


In conjunction with the Employee's employment, the Company may (but is not required to) disclose to the Employee, or the Employee may develop or learn, Confidential Information. "Confidential Information" means:

  • (a) any Company intellectual property, information, or trade secrets (whether or not specifically labeled or identified as confidential), whether provided orally, in writing, or by any other media, that was or will be disclosed to, developed, or learned by the Employee, and that relates to the business, products, services, research, or development of or by the Company or its suppliers, distributors, investors, partners, and other business associates, and that has not become publicly known. Confidential Information includes:
    • (i) internal business information (including information relating to strategy, staffing, business, financial data, training, marketing, promotional and sales plans and practices, costs, bidding activities and strategies, rate and pricing structures, and accounting and business methods);
    • (ii) identities of, negotiations with, individual requirements of, specific contractual arrangements with, and information about the Company's suppliers, distributors, customers, investors, partners, and other business associates, their contact information, and their confidential information;
    • (iii) manufacturing parameters, material specifications, design specifications, design processes, technical drawings, prototypes, testing procedures and technical data, specific program information, trade or industrial practices, engineering practices and methods, techniques, computer programs, formulae, systems, research, records, reports, manuals, documentation, customer and supply lists, data and databases relating to those, and technology and methodology regarding specific projects; and
    • (iv) inventions, whether or not patentable, original works of authorship, trade secrets, know how, other intangible property protectable under federal, state, or foreign law that is not generally available to the public or published by the Company, other information concerning the Company's or its customers' actual or anticipated products or services, business, research, or development, or any information that is received in confidence by or for the Company from any other person, and any other information that was or will be developed, created, or discovered by or on behalf of the Company, or that became or will become known by, or was or is conveyed to the Company, that has commercial value in the Company's business ("Intellectual Property"); and
  • (b) all notes, analyses, compilations, studies, summaries, and other material, whether provided orally, in writing, or by any other media, that contain or are based on all or part of the information described in subsection (a) (the "Derivative Materials").


  • (a) Confidentiality. At all times during his or her employment, the Employee shall hold in strictest confidence, and not use, except for the benefit of the Company, or to disclose to any person, firm, or corporation without the prior written authorization of the Company, any of the Company's Confidential Information.
  • (b) Term. The Employee shall maintain the confidentiality and security of the Confidential Information until the earlier of: (i) such time as all Confidential Information disclosed under this agreement becomes publicly known and is made generally available through no action or inaction of the Employee or (ii) the third anniversary of the termination of the Employee's employment. However, to the extent that the Company has disclosed information to the Employee that constitutes a trade secret under law, the Employee shall protect that trade secret for as long as the information qualifies as a trade secret.


The obligations and restrictions of this agreement do not apply to that part of the Confidential Information that:

  • (a) was or becomes available other than as a result of a disclosure by the Employee in violation of this agreement;
  • (b) was or becomes available to the Employee on a nonconfidential basis before its disclosure to the Employee by the Company or a Company Representative, but only if:
    • (i) the source of such information is not bound by a confidentiality agreement with the Company or is not otherwise prohibited from transmitting the information to the Employee by a contractual, legal, fiduciary, or other obligation; and
    • (ii) the Employee provides the Company with written notice of such prior possession either (A) before the execution and delivery of this agreement or (B) if the Employee later becomes aware (through disclosure to the Employee) of any aspect of the Confidential Information as to which the Employee had prior possession, promptly on the Employee so becoming aware; or
  • (c) is requested or legally compelled (by oral questions, interrogatories, requests for information or documents, subpoena, civil or criminal investigative demand, or similar process), or is required by a regulatory body, to be disclosed. However, the Employee shall:
    • (i) provide the Company with prompt notice of any such request or requirement before disclosure so that the Company may seek an appropriate protective order or other appropriate remedy; and
    • (ii) provide reasonable assistance to the Company in obtaining any such protective order.
  • If a protective order or other remedy is not obtained or the Company grants a waiver under this agreement, then the Employee may furnish that portion (and only that portion) of the Confidential Information that, in the written opinion of counsel reasonably acceptable to the Company, the Employee is legally compelled or otherwise required to disclose. The Employee shall make reasonable efforts to obtain reliable assurance that confidential treatment will be accorded any part of the Confidential Information so disclosed.


  • (a) Inventions Retained and Licensed. Attached as Exhibit A to this agreement is a list of all Intellectual Property that the Employee made before his or her employment with the Company (the "Prior Inventions") that belong to the Employee, that relate to the Company's proposed business, products, or research and development, and that are not assigned to the Company under this agreement. If no such list is attached, the Employee represents that there are no Prior Inventions. If disclosure of any such Prior Invention would cause the Employee to violate a prior confidentiality agreement, the Employee will not list the Prior Invention in Exhibit A but will provide a name of the invention, a list of the party or parties it belongs to, and the explanation why full disclosure was not given. A space is provided in Exhibit A for this purpose. If in the course of employment with the Company, the Employee incorporates into a Company product, process, or machine a Prior Invention owned by the Employee or in which the Employee has an interest, the Company will be granted and have a nonexclusive, royalty-free, irrevocable, perpetual, worldwide license to make, have made, modify, use, and sell such Prior Invention as part of or in connection with such product, process, or machine.
  • (b) Assignment of Intellectual Property and Inventions. The Employee shall disclose promptly in writing to the Company all Intellectual Property that the Employee has authored, made, conceived, or first actually reduced to practice, alone or jointly with others:
    • (i) while the Employee is or was performing duties for the Company;
    • (ii) during the Employee's employment with the Company, if it relates to the Company's areas of business or investigations;
    • (iii) that results from or is suggested by any work that the Employee does for the Company or at the Company's request; or
    • (iv) that was aided by the Employee's use of the Company's equipment, supplies, facilities, or trade secret information, whether or not during working hours.
  • This Employee-created Intellectual Property is referred to in this agreement as "Inventions."
  • The Employee acknowledges that any Invention the Employee makes within the scope of and during his or her employment with the Company and that is protectable by copyright is a "work made for hire," as that term is defined in the United States Copyright Act.
  • In addition, all Intellectual Property and all title, patents, patent rights, copyrights, trade secret rights, and other intellectual property and rights anywhere in the world (collectively, the "Rights") connected to those will be the sole property of the Company. The Employee hereby assigns to the Company any Right he or she may have or acquire in any Intellectual Property.
  • (c) Maintenance of Records. The Employee shall keep and maintain adequate and current written records of all Inventions the Employee makes (solely or jointly with others) during the term of employment with the Company.  The records may be in the form of notes, sketches, drawings, and any other format specified by the Company.  The records will be available to and remain the sole property of the Company at all times.
  • (d) Patent and Copyright Registrations.  The Employee shall help the Company or its designee, at the Company's expense, secure the Company's rights in the Inventions and any copyrights, patents, mask work rights, or other intellectual property rights relating to the Inventions in all countries, including by disclosing to the Company all pertinent information and data about any of those, by signing all applications, specifications, oaths, assignments, and all other instruments that the Company may deem necessary to apply for and obtain such rights and to assign and convey to the Company, its successors, assigns, and nominees the exclusive interest in those Inventions, and any copyrights, patents, mask work rights, or other intellectual property rights relating to those. When it is in the Employee's power to do so, his or her obligation to sign or cause to be signed any such instrument or papers will continue after the termination of this agreement. If because of the Employee's mental or physical incapacity or for any other reason the Company is unable to secure a signature to apply for or pursue any application of any United States or foreign patents or copyright registrations covering Inventions or original works of authorship assigned to the Company as above, the Employee hereby irrevocably designates and appoints the Company and its duly authorized officers and agents as the Employee's agents and attorneys in fact, to act for and on behalf of the Employee to sign and file those applications and do all other lawfully permitted acts to further the prosecution and issuance of patent or copyright registrations on them with the same legal force and effect as if signed by the Employee.


At the Company's request,the Employee shall promptly (and no later than  days after the request):

  • (a) return all Confidential Information to the Company; and
  • (b) destroy all Derivative Material and within days of this destruction, provide a written certificate to the Company confirming this destruction.

If his or her employment is terminated or the Company so requests, the Employee shall sign and deliver to the Company the certification attached as Exhibit B.


The Employee recognizes that the Company has received and, in the future, will receive confidential or proprietary information from third parties, subject to a duty on the Company's part to maintain the confidentiality of such information and to use it only for certain limited purposes. During the term of his or her employment and afterwards, the Employee owes the Company and such third parties a duty to hold all such confidential or proprietary information in the strictest confidence and not to disclose it to any person, firm, or corporation except as necessary in carrying out the Employee's work for the Company (consistent with the Company's agreement with such third party) or to use it for the benefit of anyone other than the Company or such third party (consistent with the Company's agreement with such third party) without the prior written consent of the Company. Any such information will be considered Confidential Information for purposes of this agreement.


The Employee understands that it is the Company's policy to maintain the rights of any party with which the Employee has a confidentiality or proprietary rights agreement. During his or her employment with the Company, the Employee may not improperly use or disclose any proprietary information or trade secrets of any former or concurrent employer or other person or entity or bring onto the premises of the Company any unpublished document or proprietary information belonging to that employer, person, or entity unless the employer, person, or entity consents in writing. The Employee has no existing obligations to others that are inconsistent with any of the provisions in this agreement, except for those identified on Exhibit C.


The Employee hereby authorizes the Company to notify others, including customers of the Company and any future or prospective employers of the Employee, of the terms of this agreement and each party's rights and obligations in it.


The Employee acknowledges that the Confidential Information is and will be the Company's sole property, even if suggestions made by the Employee are incorporated into the Confidential Information. The Employee obtains no rights by license or otherwise in the Confidential Information under this agreement. The Employee may not use the Confidential Information as a basis on which to develop or have a third party develop a competing or similar undertaking.


  • (a) Choice of Law. The laws of the state of govern this agreement (without giving effect to its conflicts of law principles).
  • (b) Choice of Forum. Both parties consent to the personal jurisdiction of the state and federal courts in County, .
  • (c) Attorneys' Fees. If either party employs attorneys to enforce any rights arising out of or relating to this agreement, the losing party shall reimburse the prevailing party for its reasonable attorneys' fees and costs.
  • (d) Equitable Relief. The Employee's breach of this agreement will cause irreparable harm to the Company and monetary damages may not be a sufficient remedy for an unauthorized disclosure of the Confidential Information. If the Employee discloses the Confidential Information in violation of this agreement, the Company may, without waiving any other rights or remedies and without posting a bond or other security, seek an injunction, specific performance, or other equitable remedy to prevent competition or further disclosure, and may pursue other legal remedies.


No amendment to this agreement will be effective unless it is in writing and signed by a party or its authorized representative.


  • (a) No Assignment. The Employee may not assign any of his or her rights under this agreement, except with the prior written consent of the Company. All voluntary assignments of rights are limited by this subsection.
  • (b) No Delegation. The Employee may not delegate any performance under this agreement, except with the prior written consent of the Company.
  • (c) Enforceability of an Assignment or Delegation. If a purported assignment or purported delegation is made in violation of this section, it is void.


  • (a) Counterparts. The parties may execute this agreement in any number of counterparts, each of which is an original but all of which constitute one and the same instrument.
  • (b) Electronic Signatures. This agreement, agreements ancillary to this agreement, and related documents entered into in connection with this agreement are signed when a party's signature is delivered by facsimile, email, or other electronic medium. These signatures must be treated in all respects as having the same force and effect as original signatures.


If any provision in this agreement is, for any reason, held to be invalid, illegal, or unenforceable in any respect, that invalidity, illegality, or unenforceability will not affect any other provisions of this agreement, but this agreement will be construed as if the invalid, illegal, or unenforceable provisions had never been contained in this agreement, unless the deletion of those provisions would result in such a material change that would cause completion of the transactions contemplated by this agreement to be unreasonable.


  • (a) Writing; Permitted Delivery Methods. Each party giving or making any notice, request, demand, or other communication required or permitted by this agreement shall give that notice in writing and use one of the following types of delivery, each of which is a writing for purposes of this agreement: personal delivery, mail (registered or certified mail, postage prepaid, return-receipt requested), nationally recognized overnight courier (fees prepaid), facsimile, or email.
  • (b) Addresses. A party shall address notices under this section to a party at the following addresses:
  • If to the Company:

  • If to the Employee:

  • (c) Effectiveness. A notice is effective only if the party giving notice complies with subsections (a) and (b) and if the recipient receives the notice.


No waiver of a breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this agreement will be effective unless it is in writing and signed by the party waiving the breach, failure, right, or remedy. No waiver of any breach, failure, right, or remedy will be deemed a waiver of any other breach, failure, right, or remedy, whether or not similar, and no waiver will constitute a continuing waiver, unless the writing so specifies.


This agreement constitutes the final agreement of the parties. It is the complete and exclusive expression of the parties' agreement with respect to the subject matter of this agreement. All prior and contemporaneous communications, negotiations, and agreements between the parties relating to the subject matter of this agreement are expressly merged into and superseded by this agreement. The provisions of this agreement may not be explained, supplemented, or qualified by evidence of trade usage or a prior course of dealings. Neither party was induced to enter this agreement by, and neither party is relying on, any statement, representation, warranty, or agreement of the other party except those set forth expressly in this agreement. Except as set forth expressly in this agreement, there are no conditions precedent to this agreement's effectiveness.


The descriptive headings of the sections and subsections of this agreement are for convenience only, and do not affect this agreement's construction or interpretation.


This agreement will become effective when all parties have signed it. The date this agreement is signed by the last party to sign it (as indicated by the date associated with that party's signature) will be deemed the date of this agreement.


The parties shall use all reasonable efforts to take, or cause to be taken, all actions necessary or desirable to consummate and make effective the transactions this agreement contemplates or to evidence or carry out the intent and purposes of this agreement.


Each party is signing this agreement on the date stated opposite that party's signature. 





1. Except as listed in section 2 below, the following is a complete list of all Prior Inventions that were made, conceived, or first reduced to practice by the Employee, alone or jointly with others, before his or her employment by the Company:

add border
TitleDateIdentifying Number or Brief Description
I have no inventions or improvements to list.

I have attached _____ additional sheets to this Exhibit A._____________

2. Because of an existing confidentiality agreement and the duties of confidentiality that the Employee owes to the parties listed below, the Employee cannot complete the disclosure in section 1 above with respect to the inventions or improvements listed generally below:

add border
Invention or ImprovementParty NamesRelationship
I have attached _____ additional sheets to this Exhibit A.




This is to certify that I do not have in my possession, and I have not failed to return, any devices, records, data, notes, reports, proposals, lists, correspondence, specifications, drawings, blueprints, sketches, materials, equipment, other documents or property, or reproductions of any of these items, belonging to , its subsidiaries, affiliates, successors, or assigns (the "Company").

I further certify that I have complied with the terms of the employee nondisclosure agreement signed by me, including the reporting of any inventions and original works of authorship (as defined in the agreement), conceived or made by me (solely or jointly with others) covered by that agreement.

I further agree that, in compliance with the employee nondisclosure agreement, I will preserve as confidential all trade secrets, confidential knowledge, data, or other proprietary information relating to products, processes, know-how, designs, formulas, developmental or experimental work, computer programs, data bases, other original works of authorship, customer lists, business plans, financial information, or other subject matter pertaining to any business of the Company or any of its employees, clients, consultants, or licensees.



add border
Date of Agreement or ObligationParties' NameBrief Description
I have no prior confidentiality obligations.

I have attached _____ additional sheets to this Exhibit C._____________

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Employee non-disclosure agreement: How-to guide

Most businesses have confidential and private information such as financial data, product plans, customer lists, and blueprints. Disclosing such information can cause significant harm to a company's business, mainly if it falls into the hands of competitors.

With today's technology, data can spread globally within hours or even minutes. That's why a comprehensive employee confidentiality non-disclosure agreement is crucial for safeguarding your information.

  • It notifies all staff members that they have a significant and ongoing duty of confidentiality to the company.
  • A nondisclosure agreement signed at the beginning of an employment relationship emphasizes the importance of protecting this type of information and alerts prospective employees that your company takes this issue very seriously.

What are the benefits for companies using confidentiality agreements?

Here are the key benefits:

  • When employees sign the agreement, they acknowledge that if they disclose sensitive information, it breaches their employment contract and carries serious consequences. 
  • The agreement allows both parties to have an open discussion about the company's business, where questions can be answered and discussed with complete information from both sides.
  • Companies using confidentiality agreements have much to gain and little to lose, as their sensitive information and certain trade secrets remain protected and secure.

What are the key aspects to consider for employment non-disclosure agreements?

Creating non-disclosure agreements is the first of many steps in establishing a healthy, professional, and dispute-free workplace. It is always better to consider the following key aspects to protect your company and its employees:

Reviewing the confidentiality agreement

It's always a good idea to thoroughly review the nondisclosure agreement after drafting it to ensure the terms and conditions apply to the specific employee. A personalized approach is often the best, as the requirements for each role may be unique.

To ensure the applicant understands the confidentiality agreement, it is a good idea to give them enough time to read and sign it, ideally a few days. Ensuring that the agreement's terms are crystal clear to all parties involved significantly reduces the chances of misunderstandings or disagreements. This will lead to a smoother and more efficient process for everyone involved.

Signing the agreement

Employees should sign employment agreements, including confidentiality agreements, before starting work. Sign two copies of the agreement, one for each party, ensuring both parties have a signed copy for their records.

Maintaining proper documentation

It is vital to keep the employee's confidentiality agreement in their personnel file and other critical documents such as employment agreements, invention assignments, progress reports, and disciplinary actions.

Implementing best practices

It is important to remind employees that the materials they handle at work are confidential and proprietary. Even after signing a confidentiality agreement, employees need to remember the warnings and instructions provided. Therefore, it is recommended that your workplace follows the best practices and schedule annual meetings to review important employee policies, including those related to confidentiality. During these meetings, the HR department should maintain a record of attendees. Additionally, when your company shares confidential documents with employees, it is suggested to mark the document with the word "CONFIDENTIAL" written in bold letters on its front page.

Conducting exit interviews

Change is the only constant, which is undoubtedly true regarding employment. Therefore, companies must conduct an exit interview at the end of an employment relationship. During this meeting, the organization must remind the employees of their continuing obligations to the company, including maintaining confidentiality of information beyond the termination of their employment period.

Understanding the clauses of the entire agreement

The following provision-by-provision instructions will help you understand the terms of the employment confidentiality and non-disclosure agreement.


This initial section identifies the parties (i.e., the company and the employee). For an agreement to be enforceable, each party must benefit from the consideration. In nondisclosure agreements, the employer gets the employee's promise not to disclose secrets, and the employee gets employment (or continuing employment) from the company. It is best if the agreement is signed before the commencement of employment. If it is not possible, the agreement must be signed at the time of hiring.

Confidential information

This clause defines confidential information for the agreement and highlights the importance of implementing adequate security measures to safeguard your company's proprietary information.

Company information

This section outlines the company's confidential information and the employee's obligation to maintain confidentiality.


If there are, provide any exceptions to the general rules of non-disclosure here. These are the situations where an employee's disclosure of "confidential information" does not violate the agreement, e.g.,

  1. If the "confidential information" has already been made public by someone other than the employee.
  2. If the "confidential information" had previously been provided to the employee before they signed the agreement, during which time the business information either was not considered confidential or was provided in a manner suggesting it was not confidential.
  3. If the employee is legally compelled to provide confidential information. In such cases, however, the employee must alert the employer immediately so that it may limit potential damage from further disclosures.

Former employment information

It is crucial for all companies to maintain the confidentiality of their information and to avoid using another company's protected information. If an employee uses confidential information of their previous employer while working for you, it can negatively impact your business. The former employment provision reminds new employees of their obligations to you and their continuing obligations to their former employers, according to which they must protect the confidential information of their former employers.

Third-party information

This informs the employee that any third-party confidential information learned during employment is protected under the agreement, in addition to the company's confidential information.

Return of property

This provision states that the employee must return all company property upon termination. It is crucial to communicate this policy clearly in the agreement and reiterate it in the employee handbook, exit materials, and severance agreements. It should be clear to them that employees must return all company property before leaving.

Notification to a future employer

It's important to note that an employee may have ongoing responsibilities towards their former employer, even after their employment has ended. It includes the duty to safeguard any sensitive information to which they previously had access. The provision clarifies that the present company can inform the employee's future or prospective employer about these ongoing duties.

Legal and equitable remedies

Due to the sensitive nature of its trade secrets, a company can include a provision allowing it to seek court remedies to prevent anyone from distributing additional information. This provision protects the company from any potential damages arising during the unauthorized release of confidential information. 

For instance, if a former employee of Coke® were to disclose information regarding the "secret formula," which might be their biggest trade secret, it would severely impact Coke® and its business. In such a scenario, Coke® would likely pursue legal action to claim damages and obtain an order against further distributing their protected information.

Successors and assigns

During a company's lifetime, there may be instances where it merges with another company, acquires one or more businesses, or sells off some of its business divisions. In such cases, the company may transfer its agreement to a surviving entity or an affiliate without seeking the consent of its employees. With this provision, if the company changes ownership, the new owner will not be required to renegotiate the agreement. Instead, the agreement will remain in effect without any changes.

Continuing obligations

This provision serves as a reminder for employees to maintain confidentiality of protected business information and return company documents and any intellectual property after termination.


This protects the terms of the agreement as a whole, even if one part is later invalidated. It will not undo the entire agreement; instead, only the section dealing with notification would be invalidated, leaving the remainder of the agreement enforceable.

Counterparts; electronic signatures

This clause states that regardless of where the parties sign the agreement or how they transmit signatures (via electronic devices such as computers or fax machines), all the separate pieces will be considered part of the same agreement. In today's fast-paced world, it is not uncommon for the signing parties to be located in different cities, making it impossible for them to be physically present in the same room. This provision is an effective solution in such situations, enabling efficient business operations without compromising the agreement's validity.

Governing law

This section allows the company to choose the governing laws of the state to interpret the document. 

Frequently asked questions

What are employee non-disclosure agreements?

Employees may come across their company's private information, which they may not be directly responsible for. Additionally, they may have access to confidential information by attending meetings where sensitive matters are discussed. 

Ensure that your employees understand what constitutes confidential information to prevent unauthorized disclosure. One way to achieve this is by having employee non-disclosure agreements, also known as Employee NDAs or confidentiality agreements, which

  • Help define confidential information and the parties involved, such as the company's customers, vendors, or third-party contractors. 
  • Help protect sensitive information and prevent data leaks.

Why is it important to emphasize the importance of confidentiality for its employees?

A company can create a work environment that emphasizes the importance of confidentiality for its employees. It can help prevent accidental disclosure of sensitive information and safeguard the business. When employees clearly understand the consequences of a breach, they will be more careful in fulfilling their duties and responsibilities. In the event of a breach, having this knowledge can help the company defend itself and provide the necessary documentation to protect its interests.

What information is needed to complete a non-disclosure agreement for an employee?

Here's the information you'll need to complete your employee non-disclosure agreement and protect the confidential information of your company:

  • Whom it's coming from and whom it's going to: It is crucial to have the details of the party (from whom it is coming) and the business name and address of the other party (who will receive this document) ready and their contact info handy.
  • Which state will govern it: Specify the state so it's clear what state laws apply to the document.
  • Time period: It is vital to specify the time frame within which the employee is required to return any confidential company information that they may possess. This will help ensure that the information is not misused or disclosed in an unauthorized manner.
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