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What's an employment offer letter?

Congrats on your new hire. An employment offer letter will help you and your new employee get on the same page, outlining basics from salary and pay schedules, to their job title, and whether you want them to sign an NDA. Putting an agreement in place now can also help settle any debates down the line.

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Here's the info you'll need to have handy to complete your doc:

  • Who the employer is
    Have their name and contact info ready.

  • Who the employee is
    Have their name and contact info ready, too.

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Sample employment offer letter

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Dear :

It is my pleasure to extend the following offer of employment to you on behalf of (the "Company"). This letter sets forth the basic terms and conditions of your employment.

Before the start of your employment with the Company, it is very important to understand the terms of that employment. Please review the terms set forth in this letter carefully, and do not hesitate to make inquiries where necessary. If you have questions, contact .

By signing the letter, you are agreeing to the following terms:

1. Your effective date of hire will be .

2. You will be paid an annual base salary of $, less regular payroll deductions (payable as $ weeklymonthlysemi-monthlyevery two weeks), which covers all hours worked. Your salary will be reviewed annually but the Company reserves the right to change your compensation on reasonable notice.

3. Your job title will be and your duties generally will be in the area of . You will report to . You may be assigned to other duties as needed and your duties may also change on reasonable notice, based on the needs of the Company and your skills, as determined by the Company.

4. By initialing this item, you agree to read and review the Company's employee handbook, which sets forth your employee benefits and Company policies and procedures. However, the Company reserves the right to change these policies and procedures.
Initial:_______

4.5.  As an employee of the Company, you will likely become knowledgeable about confidential or proprietary information related to the operations, products, and services of the Company. Similarly, you may have confidential or proprietary information from prior employers that should not be used or disclosed to anyone at the Company. You will be required to read, complete, and sign the Company's standard employee confidentiality agreement and return it to the Company on or before your start date. In addition, the Company asks that you comply with any existing or continuing contractual obligations that you have with your former employers. By signing this offer letter, you represent that your employment with the Company will not breach any agreement you have with any third party.

4.5.5.6. YOUR EMPLOYMENT WITH THE COMPANY IS AT-WILL. IN OTHER WORDS, EITHER YOU OR THE COMPANY CAN TERMINATE YOUR EMPLOYMENT AT ANY TIME FOR ANY REASON, WITH OR WITHOUT CAUSE AND WITH OR WITHOUT NOTICE.

5.6.6.7. This offer letter represents the entire agreement between you and the Company. This agreement supersedes any prior arrangement, representations, or promises of any kind, whether oral, written, express, or implied between you and the Company. This agreement constitutes the full agreement between you and the Company and cannot be changed unless in writing by the president of the Company.

6.7.7.8. If you agree with the above outline, please sign below. This offer is effective for  business days.

We look forward to having you join our team. To confirm your agreement with and acceptance of these terms, please sign one copy of this letter and return it to .
Sincerely,

_______________________________

I agree to the terms of employment set forth in this letter.
____________________________________________
____________________________________________
Date