Minute Book

Minute Book

After the organizational meeting, you should set up your minute book. This can be a fancy leather guide or a simple ring binder. The minute book often contains the following:

  • Title page (“Corporate Records of __________________”)
  • Table of contents
  • The letter from the secretary of state acknowledging receipt and filing of the articles of incorporation
  • Copy of the articles of incorporation
  • Copy of any fictitious name registration
  • Copy of any trademark registration
  • Waiver of notice of organizational meeting
  • Minutes of organizational meeting
  • Bylaws
  • Sample stock certificate
  • Offer to purchase stock
  • Tax forms:
    • IRS Form SS-4 identifying the issued Employer Identification Number (EIN)
    • IRS Form 2553 and acceptance notification from the IRS
    • Any state form necessary
    • Stock transfer ledger
    • Stock certificate stubs

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