How to File a DBA in West Virginia

What is a DBA?

DBA stands for “doing business as.” It simply means that your business operates using a different name that the one formally registered with the state. For example, if Frank's Hot Dogs, LLC wants to do business as "Frankie’s Dogs," then the owners should register this as a DBA. 

Using a DBA can be helpful for branding purposes—for example, maybe you want to use a shortened version of your official business name. Filing a DBA could allow you to operate using a catchier name. 

It's important to understand that registering a DBA doesn't create a new business entity—it simply allows your existing business to operate under an additional name.

How to file a DBA in West Virginia: Step-by-step guide

Step 1: Search the West Virginia business name database

Start the process of registering your trade name by ensuring your desired DBA isn’t being used by another business. You can do this by conducting a business entity search on the West Virginia Secretary of State website.

Step 2: Complete the registration form

DBA filers will need to provide the following information on their registration form:

• The DBA name to be registered
• The name of the business as it originally was formed
• Principal place of business address in West Virginia
• Name and address of contact person

Step 3: Submit your application and pay the fee

The fastest way to submit your application for a DBA is online through the West Virginia One Stop Business Portal. There is no cost to file a DBA for individuals, sole proprietorships, or partnerships. All other business entities must pay a $25 fee.

Step 4: Await approval and receive confirmation

DBA filings in West Virginia are typically processed in 5–10 days, though expedited service is available for an additional fee. You'll receive a certificate or confirmation of your name registration, which you should keep for your business records.

What to do after filing a DBA in West Virginia

Once you receive your DBA confirmation, you can start operating your business using your new name. Depending on your individual circumstances, you may want to take the following actions once your name is confirmed:

• Notify your bank to add the DBA name to business accounts
• Update business licenses and permits with the new name
• Modify insurance policies to reflect the DBA
• Notify customers, vendors, and business partners
• Update business cards, letterhead, and marketing materials
• Modify your website and online listings
• Update contracts and agreements to include the DBA

How LegalZoom can help with your West Virginia DBA filing

When you’re ready to file a DBA in West Virginia, LegalZoom can help streamline the process and ensure compliance with state requirements. We can help with name searches and paperwork preparations and even connect you to an attorney who understands West Virginia business law to answer specific questions about your situation.