How to Dissolve a Business in Kansas: 2026 Guide

Filing options and processing times can vary by form and submission method. After processing is complete, the Kansas SOS mails a certified copy to the sender’s address.

Remember, submitting documents doesn’t guarantee acceptance. Wait for confirmation before assuming the business is closed. 

Step 5: Close Kansas tax accounts and file final returns

Even after the SOS accepts your termination filing, tax accounts don't close automatically—you must close them separately.

• Kansas Department of Revenue (KDOR): Submit Form CR-108, Notice of Business Closure, to close your business tax accounts, specifying your closure date. This form covers all applicable business tax accounts—just check every box that applies. Final withholding reports are due within 30 days after the end of the month in which the business closed or the last date wages were paid. Submit the form according to the current KDOR instructions and keep proof of submission.
• Kansas Department of Labor (KDOL): Use KDOL’s Employer Account Record Change form to notify KDOL when operations are discontinued, and file/pay any required final Quarterly Wage Reports and Unemployment Tax Reports according to KDOL’s current instructions. 
• Federal tax filings: File the final federal return for your entity type. You will use the same tax form your business has used in previous years, just with the “final return” box checked.

You may have additional obligations if your company had employees:

• File final payroll tax returns on Form 941 or Form 944.
• File final Form 940 for the calendar year in which final wages were paid
• Issue final W-2s.
• Issue required Forms 1099-NEC for contractors paid $600 or more for services.
• Corporations that adopt a resolution or plan to dissolve or liquidate stock must also file Form 966.

Step 6: Cancel licenses, permits, and business registrations

The SOS filing cancels your entity's state registration—not any licenses, permits, or registrations your business holds. Contact every agency that issued you an authorization to operate and formally close those accounts. This includes:

• State business licenses issued by Kansas agencies
• Local (city and county) business permits
• Professional or industry-specific licenses, including contractor licenses, health department permits, and liquor licenses
• Kansas sales tax permit (handled through KDOR Form CR-108 in Step 5)
• Any other regulated accounts with state or federal agencies

Federal, state, and local agencies sometimes auto-renew permits. It's your responsibility to contact each issuing agency to cancel, and some agencies pursue enforcement for non-renewal even after the business stops operating.

Step 7: Close financial accounts

Close business bank accounts last—after every outstanding check has cleared, all debts are paid, and the final payroll is fully processed. Closing accounts too early can trigger bounced payments, wage claim exposure, and payroll tax compliance problems.

You can't cancel a federal employer identification number (EIN), but you can request deactivation of the associated business account. File all final federal returns first, then send a written deactivation request by mail to: