Can an LLC File a DBA and Still Do Business Under the LLC Name?

If a limited liability company wants to do business under a name other than the official LLC name, it typically needs to register a fictitious business name, also known as a trade name, “doing business as” name, or DBA.

For example, if you have a coffee importing business, you might have formed “XY Coffee Imports LLC.” But if you decide to open a café that sells fresh cups of your coffee, you might want something catchier. In that case, you could register a DBA such as “Java Joe’s.”

Once you’ve registered a DBA, you can legally do business under that new DBA name. But you can also still do business under your official LLC name. The coffee company might continue to conduct its importing business under the LLC name, even though it uses a DBA for its coffee shop.

Here’s what you need to know about setting up and maintaining your LLC and its DBA.

LLC formation

Forming an LLC requires filing articles of organization with your state’s secretary of state or other business filing agency. An LLC must have a name that is distinguishable from the name of any other business entity authorized to do business in the state.

When you form an LLC, you gain an exclusive right to use the LLC name in your state. You don’t have to separately register the LLC name as a trade name or DBA.

To keep your LLC in good standing in most states, you must maintain a registered agent to accept lawsuits and legal documents on behalf of the LLC. Depending on the state where your LLC was formed, you may also have to file periodic reports and pay annual taxes or fees.

DBA registration

If you want your LLC to conduct business under a name other than the official LLC name, you must register the additional name as a DBA in most states. Some states have statewide DBA registration, while in others, you must register a DBA with your local city or county. A few states don’t require DBA registration.

If you do business under a fictitious name without registering it, you can face monetary penalties and other legal consequences. The exact consequences vary depending on the state, county, and city where you are located.

The state or locality where you registered your DBA may also have requirements to keep your registration up to date, including periodically renewing the registration.

Operating your LLC and DBA

It’s important to remember that your LLC name is your business’ official legal name. A DBA is essentially like a nickname. When signing official documents and contracts on behalf of the business, always use the official LLC name and not the DBA name.

Also, know your state’s specific requirements for LLC reporting, such as annual reports or biennial statements and trade name (DBA) renewal, and make sure you stay in compliance.

An LLC has the flexibility to operate under its formal legal name or a fictitious name (DBA), or both. If you choose to use a DBA, be sure you follow the requirements for registering and maintaining a DBA in your state and locality, and always sign contracts on behalf of the LLC, not its DBA.