Speaking Engagement Contract

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PREPARED FOR
[Speaker Name] 

PREPARED BY
[Host Company Name]

Speaking Engagement Contract

This Speaking Engagement Contract (hereinafter referred to as the "Contract") is entered into and shall be effective as of [Contract Effective Date] (hereinafter referred to as the "Effective date"), 
 
By and Between 
 
[Speaker Name] (hereinafter referred to as the “Speaker”), residing at [Speaker Address], and; 
 
[Host Company Name] (hereinafter referred to as the “Company”), with its principal office at [Host Company Address]. 
 
The Speaker and the Company are collectively referred to as the "Parties" and individually as the "Party."
 
WHEREAS the Company desires to hire the Speaker to educate and engage the audience;
 
WHEREAS the Speaker agrees to render the speaking services at the event;
 
WHEREAS the Speaker has the expertise and experience required to speak at the event described herein.
 
THEREFORE, in consideration of the mutual covenants and commitments contained herein, the Parties do hereby agree as follows:

COMPANY SPECIFICATIONS.

The Speaker shall align with the Company's specifications as mentioned below:

(a) The Speaker shall actively engage the Company's audience for [Speaker Engagement Duration in Hours] hour(s).
(b) The presentation's theme shall be "[Speaker Speech Theme]," and the content must be submitted to the Company for review no later than [Presentation Content Review Submission Prior to Event] day(s) prior to the event.
(c) The Speaker shall align with the event's stated Purpose and adhere strictly to the designated theme and approved content.
(d) The Speaker shall refrain from using foul language.
(e) The Speaker shall adhere to the decorum of the event.
(f) The Speaker shall provide the Company with a digital copy of the presentation (e.g., slides) no later than [Final Deck Submission Date]. 
(g) The Speaker shall not promote or sell any products or services without the prior written consent of the Company.
(h) The Speaker grants the Company the right to photograph, record (audio and video), and broadcast the presentation for promotional and internal use.

EVENT DESCRIPTION.

Event Name: [Event Name] 
Purpose of the event: [Purpose of the Event] 

The details of which are as follows:

(a) Date: [Event Date] 
(b) Venue: [Event Location] 
(c) Time: [Event Time] 
(d) Speaker Slot: [Speaker Slot] 
(e) Dress Code: [Speaker Dress Code] 
(f) Point of Contact: [Event Point of Contact] 

Note: The Speaker shall reach the Venue by [Speaker Arrival Time at Event]. This shall help the Speaker become familiar with the location, learn the event flow, rehearse, and test audio quality.

TERMS AND CONDITIONS.

1. COMPENSATION.

The speaker shall be compensated by the company in the following manner: 

Category	Pricing
1. Speaker Remuneration	[Price]
2. Overtime Allowance	[Price]
3. Stay	[Price]
4. Meal	[Price]
5. Conveyance	[Price]
6. [Add More as necessary]	[Price]
Total (Inclusive of all Taxes)	[Total Price]

2. TERM.

This Contract shall commence on the Effective Date and terminate upon completion of the event.

3. INTELLECTUAL PROPERTY.

Any proprietary information shared by the Speaker during the tenure of the Contract is rightfully the Speaker's existing intellectual property. The Company shall not claim any ownership over such intellectual property. However, ownership may only be claimed if the Speaker agrees, in writing, to transfer such rights to the Company.

4. RECORDING.

The Company may record all or portions of the Speaker's presentation. A copy of the recording shall reach the Speaker within [Number of Days to Share the Recording] day(s) after the event concludes. The Company shall keep the recording for internal use only and refrain from selling any copies. Should the Company wish to make alternative recording or distribution arrangements, the Company shall seek written permission from the Speaker.
 
Note: The event is expected to attract various media channels, and therefore, requests such as photographs, sound bites, etc., may be accommodated. The Company shall specify the limitations regarding such activities to the Media, and the Speaker shall abide by the same.

5. EQUIPMENT AND MATERIALS SPECIFICATIONS.

The Company shall provide to the Speaker the following equipment and materials:
 
(a) [Equipment/ Material 1] 
 
(b) [Equipment/ Material 2] 
 
(c) [Equipment/ Material 3] 
 
(d) [Additional Equipment/ Material] 
 
Note: The event location will provide standard facilities, including seating, audio-visual setup, and basic technical support. If the Speaker requires any additional equipment or materials, such requests must be made in writing. The Company will accommodate them subject to availability and feasibility.

6. PAYMENT POLICY.

(a) The Company agrees to pay the Speaker a total sum of [Total Payment in USD]. The Speaker shall receive an advance of [Advance Payment in USD], and upon completion of the event, the balance amount shall be paid.
 
(b) Any reimbursements or outstanding payments shall be processed on the basis of the mutual discretion of both parties, with the Company having the final say.
 
(c) The Payment shall be made in USD through [Mode of Payment].
 
(d) Should the payments not be made within [Payment Due in Days] day(s) upon completion of the event, the Speaker reserves the right to consider the Company in breach of this Contract and claim a late penalty of [Late Payment Penalty in USD]. The Speaker shall issue such claims in writing to the Company Point of Contact mentioned in the Contract.

7. CANCELLATION.

Both Parties reserve the right to cancel the Contract without obligation to the other party as per the requirements mentioned below:
 
(a) Written notice of such cancellation to be provided at least [Termination Notice Period] calendar day(s) before the date of the event.
 
(b) Failure to provide such notice will require adherence to the following rules:

(i) If the Speaker cancels this Agreement, the Speaker shall compensate the Company for the actual, documented costs incurred by the Company in preparation for the engagement. Such compensable costs include, but are not limited to, advance payments, partial ticket costs, promotional costs, and other similar documented expenses.

(ii) If the Company cancels this Agreement, the Speaker shall receive compensation as outlined under [Compensation upon Termination], which may include a fixed monetary amount, reimbursement of expenses incurred up to the date of cancellation, or any other form of compensation mutually agreed upon by both parties.

8. RELATIONSHIP OF THE PARTIES.

The Speaker, in the performance of this Contract, shall act in the capacity of an independent contractor and not as a partner, agent, or employee of the Company.

9. LIABILITY.

The Speaker agrees to provide its own liability insurance. This insurance shall safeguard the Speaker against any claims resulting from injuries and/or damages to property and person at the event.

10. BACKSTAGE GUESTS.

The Speaker agrees to notify the Company in advance about any guests intending to use the backstage area. The guests shall conform to the decorum of the event, violation of which shall result in their immediate removal from the backstage premises without further notice or liability to the Company.

11. CONFIDENTIALITY.

During the speech, both Parties shall disclose private information, such as the Speaker's qualifications, background, expertise, Company strategy, mergers, and aspirations. Both parties shall only disclose such information that has been mutually agreed upon. Disclosure of excess information shall be considered a violation of the terms of this contract.

12. WARRANTY.

(a) The Speaker warrants that they have the knowledge, skills, and experience necessary to perform the speaking services at the event.

(b) The Speaker shall take special care while providing such services.

13. DISPUTE RESOLUTION.

In the event that a dispute arises between the parties regarding the rights or duties mentioned in this Contract, or if either party breaches this Contract, the parties agree to meet and confer in good faith to resolve the dispute.

14. INDEMNIFICATION.

Each Party indemnifies and holds harmless the other Party and its authorized persons from and against all losses they suffered or incurred arising out of or in connection with this Contract.

15. NOTICES.

All notices to the parties, whether physical or digital, shall be delivered to the respective parties at their certified mailing addresses.

16. GOVERNING LAW.

The Contract and all the terms contained herein shall be governed by and construed as per the laws of [Governing Law]. 

17. SEVERABILITY.

In the event that any provision in this Contract is held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provisions of this Contract, and all other provisions will remain in full force and effect.

18. FORCE MAJEURE.

If either Party is unable to perform its obligations under the terms of this Contract because of acts of God, strikes, equipment transmission failure, damage reasonably beyond its control, or other causes, the Parties shall not be held liable for such damages.

19. ASSIGNMENT.

This Contract, herein, is binding upon the Parties and all other affiliates of the undersigned. The Speaker shall refrain from assigning this Contract, partially or as a whole, to any third party without mutual written consent.

20. AMENDMENTS.

No modification or waiver of the provisions of this Contract shall be valid or binding on either Party unless in writing and signed by both Parties.

21. ENTIRE CONTRACT.

This Contract and its annexures constitute the entire Contract between the Parties concerning the subject matter hereof and, thus, supersede all prior Contracts, purchases, understandings, and negotiations, written or oral, between the Parties.

ACCEPTANCE AND SIGNATURE.

The Parties hereby agree to the terms and conditions of the Contract and provide their acceptance by signing below:

[Speaker Name] 

[Host Company Name] 

Name:                                               				

Name: 

Signature:   

Signature:                                				

Date:

Date

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6. PAYMENT POLICY.