Speaking Engagement
Proposal

PREPARED FOR
[Client Company Name] 

PREPARED BY
[Sender Company Name] 

Speaking Engagement Proposal

INTRODUCTION.

A compelling speaker can shape the tone of your event, spark meaningful engagement, and leave your audience with insights that last well beyond the session. The right voice not only supports your event’s goals but also elevates the overall experience for attendees—whether the focus is education, motivation, or fundraising.

This proposal outlines the speaking services we can provide for your upcoming event, including the scope of the engagement, expected deliverables, pricing, and the value we bring as your event partner. Our goal is to help you secure a speaker who aligns with your vision, connects authentically with your audience, and strengthens the impact of your program.

ABOUT US.

For over [Sender Company Years of Experience] years, [Sender Company Name] has delivered high-impact keynote sessions that inform, inspire, and energize audiences. Our speakers have presented at [Total Speaking Engagements] event(s) across diverse industries, consistently earning strong praise from organizers for our engaging style, relevant insights, and ability to connect with audiences of all sizes.

We bring a blend of expertise, storytelling, and audience-focused delivery that ensures every engagement adds real value to your event.

EVENT.

Based on our initial review of your event requirements, we have put together the following key facts about your planned event and our presentation:

1. Name of Event: [Name of the Event] 

2. Location of Event: [Event Location] 

3. Event Theme: [Event Theme] 

4. Title of Our Presentation: [Title of our Presentation] 

5. Date and Time of Our Presentation: [Date of Event] [Event Time]

DELIVERABLES.

Our speakers are committed to delivering a polished, high-value experience tailored to your event’s goals and audience needs. As part of this engagement, we will:

Conduct necessary research to provide your team with detailed and current knowledge about the subject you have chosen.

Create a PowerPoint presentation based on the program that your team has pre-approved.

Be available via conference call for a review of the session before the speaking engagement.
Present materials will be available for questioning after the presentation.

In addition to the presentation, the speaker will conduct a [Number of Minutes for Q&A]- minute Q&A after the speech and spend [Number of Minutes for Networking] minutes networking with your guests during the dessert course. 

Offer optional participation in additional event activities—such as breakout sessions, receptions, or meet-and-greet opportunities—based on your specific requirements and the speaker’s availability.

SPEAKERS.

We have assembled a group of relevant speaker profiles that strategically align with [Client Company Name]'s goal of speaker engagement. Please contact [Sender Company Name] for any further details or to review additional speaker profiles.

1. [Speaker 1 Name] 

[Speaker 1 Name] is a professional speaker and socialite with more than [Speaker 1 Name_Number of Years] years of experience. He would be the ideal choice for this event because [Add reason_Speaker1], given the [Audience Type] audience in focus here.

[Speaker1 Qualification]

Professional Experience

[Speaker 1 Name] has always had a strong desire to share intellectual concepts and provide people with tools to enhance their home and work environments. Feedback and his excellent performances have shown that most participants found the experience extremely valuable. Here is a list of his previous events:

1. [Event Name]-

[Add Event Details] 

2. [Event Name]-

[Add Event Details]

2. [Speaker 2 Name] 

[Speaker 2 Name] is an experienced professional speaker with [Audience Type] and [Speaker2 Event Types] events. [Speaker 2 Name] is funny, enthusiastic, and quickly connects with the audience. [Speaker 2 Name]'s content has been received as relatable and exciting by the audience.

[Speaker2 Qualifications] 

Professional Experience

[Speaker 2 Name] is a renowned speaker in [Speaker 2 Topic Name], has many followers, and his insights on [Speaker 2 Topic Area] are popular among [Speaker 2 Target Audience]. Here is a list of [Speaker 2 Name]'s previous events:

1. [Event Name]- 
 
[Add Event Details]  
 
2. [Event Name]-
 
[Add Event Details]

PRE-REQUISITES.

It is crucial to understand your organization's needs and your audience's nature to create an effective presentation. The Assigned Speaker will:

1. Attend a pre-event planning meeting with you to discuss your requirements [Pre-requisites_Number of Days] days before the event;

2. Submit a draft of their speech and a slide deck for your feedback.

3. A final draft of the presentation will be available to you at least [Final Draft in Days] days before the event.

4. [Additional Pre-requisite] 

FEES AND CHARGES.

Here is an estimated breakdown of the expenses you would incur if you proceed with this speaking engagement proposal.

Expenses	Amount
[Speaker 1] Hourly Charges [Audience Type/Size]	$[Amount]
[Speaker 1] Hourly Charges [Audience Type/Size]	$[Amount]
[Speaker 2] Hourly Charges [Audience Type/Size]	$[Amount]
[Speaker 2] Hourly Charges [Audience Type/Size]	$[Amount]
Meals and Gratuities	$[Amount]
Meals and Gratuities	$[Amount]
[Add other expenses]	$[Amount]

Your total expenses will be determined by the time and size of the audience you are looking to accommodate, as per the above-mentioned fees.

CLIENT TESTIMONIALS.

Here is what our clients have said about our speakers and speaking engagement services.

[Client 1 Name] 

[Client 1 Testimonial] 

[Client 2 Name] 

[Client 2 Testimonial] 

[Client 3 Name] 

[Client 3 Testimonial] 

TERMS AND CONDITIONS.

1. PAYMENTS.

(a) All payments and transactions shall be in USD through [Mode of Payment]. 

(b) In consideration of [Sender Company Name] providing the services of the Speaker for this engagement, [Client Company Name] will pay the Fees in accordance with the relevant invoice. If [Client Company Name] fails to make the payment on time, [Sender Company Name] reserves the right to:

(c) Cancel the booking forthwith, and

(d) Treat the non-payment as a cancellation by [Client Company Name], in which case [Client Company Name] shall pay [Sender Company Name] the applicable cancellation charges set out immediately.

(e) [Client Company Name] will be responsible for all necessary expenses incurred by the Speaker that are directly connected with the Engagement. [Client Company Name] will, where appropriate, provide the Speaker with accommodation, meals, and all air or overland travel tickets. All travel will be first-class unless agreed to the contrary in writing by [Sender Company Name]. Expenses shall be invoiced to [Client Company Name] by [Sender Company Name] and must be paid within [Payment Due in Days] day(s) of receipt of the invoice.

2. RECORDING.

(a) Client Recordings: [Client Company Name] may record all or part of the presentation for internal use. If a recording is made, [Client Company Name] agrees to share a digital copy with [Sender Company Name] within [Recording Link Delivery in Days] day(s) after the event.

(b) Speaker/Company Recordings: [Sender Company Name] may also record all or part of the presentation for internal documentation, training, or promotional use, unless the Client notifies otherwise in writing prior to the event.

(c) Usage Restrictions: Recordings may be used internally by either Party. External distribution, public posting, or commercial use requires prior written approval from the other Party.

(d) Additional Arrangements: If [Client Company Name] wishes to license, sell, widely distribute, or publicly broadcast the presentation, a separate written agreement will be required.

3. CANCELLATION.

If the Engagement is canceled by [Client Company Name] without the prior written consent of [Sender Company Name], [Client Company Name] agrees to pay a cancellation fee of [Cancellation Fee Percentage] of the total Fees due. If the circumstances leading to cancellation continue for more than one calendar month, either Party may terminate this Agreement by providing written notice.

4. INTELLECTUAL PROPERTY RIGHTS.

(a) [Client Company Name] undertakes not to permit any person to make any sound recording or video recording of the Speaker’s participation in or performance of the Services unless authorized by [Sender Company Name] in writing.

(b) Copyright and other intellectual property rights in any materials used for or in connection with the Engagement shall be and remain vested in [Sender Company Name]. 

5. FORCE MAJEURE.

In the event that this Agreement cannot be performed or any of its obligations fulfilled for any reason beyond the reasonable control of either Party, including war, industrial action, floods, or access, then such non-performance or failure to fulfill the obligation hereunder shall be deemed not to be a breach of the terms hereof.

ACCEPTANCE AND SIGNATURE.

If you wish to accept this engagement proposal and hire a speaker, please provide your acceptance by signing below:                                                                                   

[Client Company Name] 

[Sender Company Name] 

Name:

Name:

Signature:

Signature: 

Date:

Date:  

Speaking Engagement Proposal Template

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